Bylaws

 

ARTICLE I

The name of this organization shall be The Kingwood Area Democrats (KAD).

ARTICLE II

This organization shall have as its objectives and purposes:

To support and promote the Democratic Party at all levels of government;

To influence the Democratic Party to continue to promote social justice, equal rights, and civic responsibilities through passing resolutions, electing Democratic candidates to office, and encouraging participation in the democratic process within our community; and

To keep the Kingwood community and its surrounding areas informed of the Democratic Party and its principles through social media, political rallies, qualified speakers, letters to the editor, telephone banks, block walking, and other modes of communication.

ARTICLE III

All persons who identify as Democrats and/or agree with the Democratic Party and its principles are eligible for membership in the organization.

ARTICLE IV

The Executive Committee shall consist of the five officers and six standing committee chairs as named below:

Officers: President, Vice President, Secretary, Treasurer, and Sergeant of Arms/Parliamentarian;

Committees: Fundraising, Membership, Communications, Community Outreach, Audit, and Voter Registration/Voter Education.

The functions of the Executive Committee shall be the maintenance of a continuous program of political activity and education, development of awareness, and organization in every precinct in Kingwood and its surrounding areas. They are responsible for the development of fund-raising activities to maintain the programs of the organization, and any other functions as provided for in the By-laws.

ARTICLE V

The Kingwood Area Democrats shall have the following officers: President, Vice President, Secretary, Treasurer, and Sergeant of Arms/Parliamentarian. Except for the office of the President, to be eligible to serve as an officer, a person must have been a dues-paying member at least three months before the organization election. To be eligible to serve a President, a person must have been a dues-paying member at least one year before the organization election.  The term of the office for all officers shall be one year. Elections shall be held at the January general membership meeting of the organization. Vacancies shall be filled for any unexpired term by election by dues-paying members present and voting at a regular meeting.

 

The duties of the officers are as follows:

The President shall preside at all meetings and be the official spokesperson for the Executive Committee. The President shall create ad hoc committees and appoint their members and chairpersons with the consent of the Executive Committee. The President shall be the official spokesperson at all official meetings or gatherings with other Democratic organizations, Democratic officeholders, and/or candidates seeking office.

 

The Vice President shall preside in the absence of the President, coordinate membership communication activities with the Communications committee, oversee the Audit Committee, and assist the Executive committee as needed.

 

The Secretary shall keep the minutes of all meetings and be prepared to report those minutes at the next scheduled meeting if requested by the President. The Secretary shall make such records available to the officers if requested. The Secretary shall be responsible for the maintenance of general correspondence. The Secretary shall coordinate and supply copies of all meeting agendas.

 

The Treasurer shall receive and deposit all monies of the organization, and shall record all financial transactions. The Treasurer shall provide a detailed financial report to the Executive committee each board meeting. The Treasurer shall provide a balance report at the general meeting. The Treasurer shall prepare a projected annual budget to present to the Executive Committee.

 

The Sergeant of Arms/Parliamentarian shall keep order at the meetings and using Robert’s Rules of Order to make sure proper parliamentarian procedures are maintained during all meetings.

ARTICLE VI

The standing committees are defined as follows. The President will appoint committee chairs annually.

 

Fundraising – Creates and oversees major fundraisers and supports ad hoc fundraisers undertaken;

 

Membership – Oversees community outreach for building KAD membership, managing membership dues renewals, keeps official list of dues-paying members with the collaboration of the Treasurer;

 

Communications – manages communications with the membership including social media, public websites, email newsletters, advertising, media relations, and publicity;

 

Community Outreach: Arranges speakers and programs for monthly KAD meetings. Plans and arranges special social events, candidate meetings, and other events;

 

Voter Registration/Voter Education – Plans and manages KAD voter registration and voter education events. Maintains and coordinates Volunteer Deputy Voter Registrar activities; and

 

Audit – Conducts a financial audit of the previous calendar year by March 31, and additional audits at the request of the Executive Committee.

ARTICLE VII

The Kingwood Area Democrats shall meet monthly at a General Membership Meeting. Special meetings may be called by the President or a majority of the Executive Committee. The Executive Committee shall meet monthly to plan club activities and the general membership meeting.

 ARTICLE VIII

A person becomes a member upon payment of annual dues. Membership dues shall be set by the Executive Committee and approved by the general membership.

ARTICLE IX

The Club shall endorse and support Democratic Party candidates in General Elections.

During Democratic primary elections and runoffs, the Club shall not endorse Democratic candidates nor make political contributions except under extraordinary circumstances. Extraordinary circumstances must be approved by ninety percent vote of the Executive Committee. Once extraordinary circumstances have been declared by the Executive Committee, any endorsement or donation must then be approved by ninety percent vote of those present and voting at a general meeting.

During non-partisan elections and runoffs, such as school board elections and municipal elections (and others), the Club shall not endorse candidates nor make political contributions except under extraordinary circumstances. Extraordinary circumstances must be approved by a three-quarters vote of the Executive Committee. Once extraordinary circumstances have been declared by the Executive Committee, any endorsement or donation must then be approved by a three-quarters vote of those present and voting at a general meeting.

ARTICLE X

Robert’s Rules of Order shall govern unless otherwise specified in these Bylaws. These Bylaws shall take effect upon adoption by a two-thirds vote of those in attendance at a general membership meeting.

These Bylaws may be amended by a two-thirds vote of the members present and voting at a meeting, provided the proposed amendment has been presented for approval at the preceding general membership meeting.

Last Bylaws Revision December 2019.